Work-Related Project Analysis
March 7, 2016
Work-Related Project Analysis
A work-related project analysis helps any business to predict the challenges they may face when implementing a new system to better their business. It is also a step done to help plan for the project, making the implementation phase go as smoothly as possible. A system analysis is taking a system the business is going to use to better their organization and breaking it down to see how it can better the business and what problems need to be fixed before implementing the system. It also predicts the cost of the system and the money it will save the business that is using it.
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D.W. McMillan Memorial Hospital knew that in order to install and implement this new system there needed to be an abundant amount of system analysis. Gathering information would be something that would benefit this company tremendously. Unfortunately, D.W. McMillan Memorial Hospital was one the first rural health care facilities to start implementing Electronic Health Records. While they were able to gather information from many sources, they also realized that their facility was much different from the major city hospitals who has already implemented this process years before.
D.W. McMillan Memorial Hospital knew implementing EHRs would be a big project for a small rural health care facility. It would impact every patient using the facility and it was also impact every employee that works for them. Since they knew this would be such a huge project for them they thought it was be a good idea to implement this slowly and offer individualized training to each staff member to make sure they are able to make the program as effective and the larger health care facilities that are using this technology.
Some of the obstacles they knew they would have to overcome were the cost and information available for implementing EHR into a small rural health care facility. “The limited information available on Health IT adoption in small, rural hospitals provides only modest guidance on how to manage the unique financial, structure and human resources that affect the successful implementation of Health IT, to describe the depth and breadth of challenges experienced by small, rural hospitals, and what strategies to employ to overcome them.” (Overcoming Challenges to Health IT Adoption in Small, Rural Hospitals, 2011)
D.W. McMillan Memorial Hospital would also likely face significant challenges when it comes to predicting short term and long term costs of the EHR investment. It is hard to predict what the cost will simply because it is subject to fluctuate. “While HER vendors provide estimates for capital costs, hospitals lack the expertise needed to accurately estimate the costs of training staff or productivity loss, often leading to an underestimate of total implementation expenditures. Vendor costs are often higher than budgeted with the inclusion of unanticipated, but necessary, interface development or additional training.” (Overcoming Challenges to Health IT Adoption in Small, Rural Hospitals, 2011) What good would implementing a successful EHR program be without staff knowledgeable on how to use the program? There have been case studies done on the cost of ownership and it averages “$1.5 million, two-thirds of which is capital budget, including expenses such as vendor services and staff training.” (Overcoming Challenges to Health IT Adoption in Small, Rural Hospitals, 2011) Even after the cost of setting up and implementing a successful EHR system, the EHR system may continue to be a financial burden to a small and rural hospital such as D.W....