This website uses cookies to ensure you have the best experience. Learn more

Records Management Essay

5069 words - 21 pages

Abstract /Project summary

Problem statement – improper records management in the finance department .

What is records management?
Records management is a system to manage the creation, copying, distribution, filing, retrieval, storage and disposal of the records created or received in the course of business.

Records are information in any media created or received in the course of business, regardless of location or physical form.

They include not only paper and electronic files (including databases and e-mail) but also information stored in CDs, audio, video and data tapes, sound recordings, films, photographs, books, maps and many other media.

Why is records management ...view middle of the document...

Programme Objectives

Compliance with legal, tax and audit obligations
To enable the company to manage its records in accordance with all applicable legal, tax and audit obligations.

Business efficiency
To promote management of company records so as to maximise their use as a business resource.

Best practice in the creation, distribution and retention of records
To provide for the creation, distribution and retention of records only where there is an identifiable business reason or a legal, tax or audit obligation to do so.

Disposal of unneeded records and cost savings
To enable the company to identify and dispose of records for which there is no further business need or legal, tax or audit obligation to retain and so avoid unnecessary administration and storage costs.

Programme Principles & Responsibilities

Ownership of records
All records created or received by individuals engaged in the company's business (which may include contractors and secondees as well as employees) are the property of the company and do not belong to individuals, departments or functions.

Records management procedures enable the company easily and accurately to identify and manage its records.

Accountability for records management
The Board of Directors has overall accountability for the company's records.

Responsibility for records management is delegated to the General Manager.

Specific responsibility for the development and implementation of the records management policy and procedures is delegated to the Records Manager.

Policy compliance
The Board is responsible for ensuring implementation of the records management policy and procedures.

Retention and disposal practices are reviewed at least once a year in order to confirm that they are consistent with the policy.

The General Manager is required to make an annual compliance statement confirming that the company is compliant with Group Records Management Policy or will be compliant by a specified date.

Classification of records and retention periods
Formal procedures are established for identifying and recording the categories of records which the company has and for approving and recording the periods for which each category of record is to be retained.

Such procedures enable the company to document and classify its records by category and to manage the records within each category in accordance with their approved retention periods.

Creation, distribution and retention of records
Records should be created, distributed and retained only where there is an identifiable business reason or a legal, tax or audit obligation to do so.

Records should be stored in the most appropriate and cost-effective way.

Specific procedures are implemented for the long-term storage of records to ensure that they are preserved in good condition and to facilitate their retrieval when required.

Disposal of records
Records should be...

Other Papers Like Records Management

Electronic Health Records Essay

2324 words - 10 pages Running head: MANAGEMENT/EHR 1 Management and Electronic Health Records Jacynthia Mcgill-Rice HAD/552 January 25, 2015 Earl Greenia, Instructor Saint Joseph University MANAGEMENT/EHR 2 Management and Electronic Health Records In the past months Comhar Behavioral/mental health services have been making technological advances when it comes to medical records. By implementing Electronic Health Records system within its company

Electronic Health Records Essay

3021 words - 13 pages for all relevant stakeholders is that of conversion processes. As stated by the American Health Information Management Association (AHIMA): “A successful transition from paper-based charts to electronic health records (EHRs) in the physician practice or clinic requires careful coordination of many moving parts. A myriad of challenging and complex decisions must be made, ranging from selection and implementation to training and maintenance.” (2010

Electronic Medical Records from a Business Perspective

1245 words - 5 pages Deborah Bennett 01/22/2013 HCA 240 Instructor Moiz Lalani Electronic Medical Records from a Business Perspective In this paper we shall analyze how Electronic Medical Records (EMR) impacts health care organizations from a business perspective, as well as how it may impact profit organizations (versus non-profit organizations) differently. In addition we shall discuss perspectives and responsibilities of the financial management staff

Compare & Discuss Electronic Software for Health Records

2421 words - 10 pages Course Project Compare & Discuss Electronic Software for Health Records MediTouch EHR Electronic Health Record Software HSM 330: Health Services Information Systems Devry University September 12, 2013 Compare & Discuss Electronic Software for Health Records An electronic health record or EHR is a concept defined as a collection of electronic health information about individual patients or populations. Once an EHR system

Hrm Pay, Appraisal, Discipline, Grievance And Personnel Records Case Study

3913 words - 16 pages Human Resource Management Assignment 3 Report to Board of Directors Subject: Pay, Appraisal, Discipline, Grievance and Personnel records Job Descriptions and Pay Findings | |Softworks |Barnsley MBC (Comparator) | |Job Description |No Formal job descriptions |Formal

Records Format

353 words - 2 pages Summarize in 250-300 words the differences among source-oriented records, problem-oriented records, and integrated records. Include how you think the advantages and disadvantages of each record format affect every day work- remember to think about retrieving records as well as filing them. Source-oriented records (SOR) maintain reports according to source of documentation. This means that whomever the document is generated by, whether it

Electronic Records

710 words - 3 pages Electronic Medical Records Michelle Peebles Electronic Medical Records With new and advancing technology on the horizon it is important that we as a company adjust to these changes that can potentially increase patient care and lower costs to patients and our company. With electronic methods of communication between doctors and healthcare officials this will make the exchange of patient information speedier and more accurate and reliable

Electronic Health Records in Ambulatory Care — a National Survey of Physicians

3210 words - 13 pages -information technology, and health care management and policy and from representatives of hospital and physician groups and organizations. The development of the survey was also informed by focus groups and interviews with physicians and chief information officers and by a systematic review of previous surveys that were focused on the adoption of electronic health records.4 The survey was approved by the institutional review board at Massachusetts

Electronic Medical Records

1242 words - 5 pages Computer Based Medical Records Abstract In the medical field there have been a lot of technological advances and making health records electronic is one of them. The days of having a paper health record are almost obsolete. An electronic health record keeps a patient’s medical information and history on a computer which is accessible to more people in less time. I will explain how the continuity, communication, coordination and

Electronic Health Records

1261 words - 6 pages Abstract I am a complete advocate for switching to computer-based medical records. This is done completely electronically, versus the other paper method of dealing with medical records. Using hard copies of patient records are still commonly used in hospitals and doctor’s offices, but are quickly becoming a thing of the past. Healthcare professionals are trading in the traditional pen and notepad for electronic data entry and storage devices

Types of Health Records

557 words - 3 pages TYPES OF HEALTH RECORDS Types of health Records Andre Cornwall Westwood College TYPES OF HEALTH RECORDS Types of Health Records There are all types of Health Records documentation available; it may be paper or electronic. The first type of documentation is Acute Care. Acute Care is the foundation for content and practices for other healthcare settings, like Clinical Data, Administrative Data, Consents, Authorizations, and

Related Essays

Benefits And Challenges Of Developing A Records Management Plan

920 words - 4 pages Introduction In the modern professional world, organizations are increased incorporation technology, software, and systems into the workplace to help with boosting the success and the efficiency. As a part of this integration, organizations are tasked with the proper management of electronic document and records. In the case, of some organizations, electronic records are gradually being utilized and require compliance with laws and/or policies

An Investigation Into The Challenges Influencing The Implementation Of Electronic Medical Records Systems For Hivcare Patient Monitoring And Clinical Management. (A Case Study Of Mbagathi District...

550 words - 3 pages CONCEPT PAPER TOPIC: AN INVESTIGATION INTO THE CHALLENGES INFLUENCING THE IMPLEMENTATION OF ELECTRONIC MEDICAL RECORDS SYSTEMS FOR HIVCARE PATIENT MONITORING AND CLINICAL MANAGEMENT. (A case study of Mbagathi District Hospital and Makadara Health Centre in Nairobi County) INTRODUCTION – BACKGROUND OF THE STUDY. The implementation of electronic medical records (EMR) systems is a complex process that is receiving more focus in developing

Lands Records Essay

539 words - 3 pages . Studies indicate that the Kenyan government is concerned about the preparation of management trainees by the educational system, with regards to the land registration records. There are indications of how the recruitment of quality management trainees has been an issue of paramount importance to the government in order to achieve vision 2030. 1.2 ORGANIZATION The system will be used by Nyeri Land Registration and Records department. The organization

Medical Records Manager Essay

2335 words - 10 pages accurate and current as they can be in order to run a successful medical facility ensuring patient safety. In larger facilities such as the one Mrs. Nelson works for the medical records manager supervises medical billing and coding and case management personnel. Usually they are also responsible for enacting and retention polices, ensuring that procedures and regulations are being followed. (Jobs in Healthcare Adminstration) Mrs. Nelson also