Project Mgt Chap 4 Essay

1962 words - 8 pages

Chapter 4
DEFINING THE PROJECT

Chapter Outline

1. Step one: Defining the project scope
A. Employing a project scope checklist
1. Project objective
2. Deliverables
3. Milestones
4. Technical requirements
5. Limits and exclusions
6. Review with customer
2. Step two: Establishing project priorities
3. Step three: Creating the work breakdown structure
A. Major groupings found in a WBS
B. WBS development
4. Step four: Integrating the WBS with the organization
5. Step five: Coding the WBS for the information system
6. Project rollup
7. Process breakdown structure
8. Responsibility matrices
9. Summary
10. Key terms
11. Review ...view middle of the document...

3. What does it mean if the priorities of a project include: Time – Constrain, Scope-Accept, and Cost –Enhance?

The project must be completed on a specific date, the scope can be scaled back in order to meet cost and time objectives, and when possible seek opportunities to reduce costs.

4. What kinds of information are included in a cost account?

Cost accounts include one or more work packages linked to a deliverable and an organizing unit.

5. What kinds of information are included in a work package?

Work packages include the following types of information:
a. work to accomplish a segment of the project
b. time to accomplish the work package
c. time-phased budget for the work package and total cost to complete the work package
d. resources needed to complete the work package
e. single person responsible for accomplishment of the work package
f. monitoring points for measuring progress during implementation of the work package
g. any specifications critical to the work package

6. What is a time-phased budget in a work package?

A time-phased budget for a work package is one that sets up cost (budget) for each time period over the duration of the work package. A time-phased budget for a work package is needed for primarily two purposes. A time-phasing work package budget is especially important in work packages over one-week duration. First, accounting and finance departments need budgets in this form to predict cash inflows and out flows. Second, placing the budget in a time-phased format allows the project manager to compute variances from schedule as the project is implemented.

7. What is a “project rollup” and how does the project manager use this information?

The term “rollup” refers to the process of aggregating information at different levels of the WBS or OBS. It is used to determine total costs of deliverables as well as resources.

8. When would it be appropriate to create a responsibility matrix rather than a full-blown WBS?

On smaller projects where verbal, face-to-face communication is possible, a responsibility matrix should be adequate. Sometimes a responsibility matrix is used for a segment of a project or one in which a team wishes to stress responsibility.

Exercises

1. You are in charge of organizing a dinner-dance concert for a local charity. You have reserved a hall that will seat 30 couples and have hired a jazz combo.

a) Develop a scope statement for this project that contains examples of all the elements. Assume that the event will occur in 4 weeks and provide your best guess estimate of the dates for milestones.

This exercise is not intended to produce a comprehensive scope statement but to test students’ ability to correctly identify the right kind of information for each element.

Sample Scope Statement

Project Objective: Organize a dinner dance for 30 couples by March xx at a...

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