PRINCETON PROJECT METHODOLOGY -- PROJECT COMMUNICATION PLAN (rev. 10/03/03)
A well planned project has a well planned Communication strategy. The following are guidelines and options when creating a Project Communication Plan.
|What |Who/Target |Purpose |When/Frequency |Type/Method(s) |
|Initiation Meeting |All stakeholders* |Gather information for Initiation Plan |FIRST |Meeting |
| | ...view middle of the document...
| | |
| | |Encourage communication among stakeholders. | | |
|Status Reports |All stakeholders and Project |Update stakeholders on progress of the project. |Regularly Scheduled. |Distribute electronically and post via |
| |Office | |Monthly is recommended for large/midsize projects. |web/OIT Blackboard site. |
| | | | |PPM Template: Status Report |
|Team Meetings |Entire Project Team. |To review detailed plans (tasks, assignments, and |Regularly Scheduled. |Meeting |
| |Individual meetings for |action items). |Weekly is recommended for entire team. Weekly or |PPM Template: Detailed Plan |
| |sub-teams, technical team, and| |bi-weekly for sub-teams as appropriate. | |
| |Functional teams as | | | |
| |appropriate. | | | |
|Project Advisory Group |Project Advisory Group and |Update Project Advisory Group on status and discuss |Regularly Scheduled. |Meeting |
|Meetings |Project Manager |critical issues. Work through issues and change |Monthly is recommended. | |
|(this may apply only to larger| |requests here before escalating to the Sponsor(s). | | |
|projects) | | | | |
|Sponsor Meetings |Sponsor(s) and Project Manager|Update Sponsor(s) on status and discuss...