This website uses cookies to ensure you have the best experience. Learn more

Needs Analysis: The Who, What, When And Where Of Training

1700 words - 7 pages

Needs Analysis: The Who, What, When and Where of Training

In a nutshell, (needs) analysis is the planning we do in order to figure out what to do.

Allison Rossett, 1999

Needs analysis is the systematic basis for decisions about how to influence performance (Stout, 1995). This is where it all begins -- establishing relationships, exploring strategies, and defining solutions. The key is to seek the gap between the current situation and the desired situation and then to focus resources where they're most needed. The analysis must determine root causes. For example, a question about why something doesn't or won't work is just as critical as what people do and do not know.

...view middle of the document...

Training departments must act rapidly when problems arise that might require a training solution. They must first, investigate the problem. A training need exists when an employee lacks the knowledge or skill to perform an assigned task satisfactorily. It also arises when there is a variation between what the employee is expected to do on the job and the employee’s actual job performance.

Implementing a training needs analysis is a major organizational task. The process often requires input from job holders, managers and training personnel and therefore needs to be carefully structured and directed. The analysis of results gathered is also an involved task and demands a good level of skill and understanding.

A needs analysis answers the questions who, what, when, and where but not how, that is, the target audience (who needs to be trained), the task or content (what needs to be taught) and the context or training environment (where and when the training needs to be conducted) (Clark, 1998).

Allison Rossett lists five essential components of a needs assessment: actuals, optimals, feelings, causes and solutions (Dick & Carey, 1996). The purpose of an assessment is to acquire information on each of these components in order to verify a need and identify possible solutions. Actuals, in this model, refers to the current status, the way things are now. The optimals are how the situation should be, not according to perceived needs or wants. If there is a difference between the actuals and optimals, then a gap exists. This gap is where the need is identified. The feelings component calls for the designer to collect additional and more in-depth data as to how users affected by the problem feel. Causes are simply translated into why. It could be due to lack of training, the workplace environment, a lack of incentive or a lack of motivation. The final component is solutions based on the information collected.

To begin the process, there are three typical situations that initiate a needs assessment: performance problems, new technologies or approaches introduced into the workplace, and mandates such as required annual training.

The first step in a needs analysis is to perform a gap analysis. To do this, an instructional designer checks the actual performance of the organization against existing standards or current situation: This includes the current state of skills, knowledge, and abilities of the current and/or future employees. Next, the designer looks at the desired or necessary situation identifying the desired or necessary conditions for organizational and personal success. Remember that actual needs are not always the same as perceived needs, or "wants". Training programs have failed in the past and will continue to fail because the instructional designer did not understand the needs or wants of the company. The designer must look for what the organization and people really need. They may not know what...

Other Papers Like Needs Analysis: The Who, What, When And Where Of Training

Candy Land: What Happens When Children Lack Subconscious Maps of the Real World as Seen in Oates’ “Where Are You Going, Where Have You Been?”

1333 words - 6 pages Kaitlyn Ray Mrs. Jennifer Burkett Pittman Composition II 12 February 2014 Candy Land: What Happens When Children Lack Subconscious Maps of the Real World as Seen in Oates’ “Where Are You Going, Where Have You Been?” Researchers have said for years that reading is good for you. It

Where Needs Rebranding the Most? Essay

783 words - 4 pages list of areas, I presume the housing prices are set from the elderly who have established (owned) houses for a number of years, this means anyone out-migrating into the area will find it difficult to pay for a mortgage and own a house. To conclude, Dover could fall into a vicious cycle of poverty, unless rebranding occurs to attract more business to the area and more people (residents/tourist), but on the other hand the residents may like the idea

Burning Books. The History Of Book Burning, As Well As A Couple Incidends When It Occured, Also Tells When And Where The Practice May Have Started

1131 words - 5 pages students attended the event and helped themselves to books that they wished to read. The destruction began at 11:00 p.m. The poorly planned event had such a low number of attendants that the Nazi party was unable to use the despicable image even for propaganda. The event was reported to the to the press for everyone to know what to expect of their new rulers. A very significant, but disturbing fact is that there were no protests to the

Discussing the Role of Organization Analysis, Person Analysis, and Task Analysis in Needs Assessment

923 words - 4 pages A competitive business environment is a combination of internal and external factors that influence a company‘s operations positively. The business environment factors include: clients and suppliers, its competitor and owners, market, social and economic trends. competitive business environment has developed the management accounting system by increasing use of timely information in the planning and control functions to a place which has the

Review What Your Role, Responsibilities and Boundaries Would Be in Terms of the Teaching/Training Cycle

653 words - 3 pages four optional courses. So, initially need is identified very simply by ascertaining whether attendance has already taken place. However, training needs can also be identified when a client is taken onto our books; an example of this is when we start to care for someone who is dying, I will respond to this by scheduling a palliative care training day. The needs for learning assistance are usually established from the employment application form or

To What Extent Should the Law Reflect a Moral Vision, Even When This Involves an Interference with the Rights of Individuals Who Might Disagree with That Vision?”

2082 words - 9 pages “To what extent should the law reflect a moral vision, even when this involves an interference with the rights of individuals who might disagree with that vision?” The relationship between the law and morality is one which has been a source of discussion and controversy for a whole host of reasons. It can be argued that although it is fundamentally futile for a particular moral vision to not influence law making, is it just for one’s

The extent to which volcanic processes represent hazards depends on where and when they occur

908 words - 4 pages The extent to which volcanic processes represent hazards depends on where and when they occur A hazard can best be defined as a 'situation that poses a level of threat to life, health, property or the environment.' The overall impact of volcanoes as a natural hazard varies greatly depending on the time and place. Different plate margins known as constructive and destructive on volcanic eruptions and landforms have different effects for example

The Affects of Aerobic and Anaerobic Training

1615 words - 7 pages depend on anaerobic efforts (Bangsbo 1994). Different types of training are needed either for individuals or the whole team. A training programme should be balanced to address needs at specific times, i.e. before competitions, out of season, weather conditions etc. The topics mentioned are described more fully later in the report (Appendix II). Further information on Literature and on-line information can be found in the reference section of

Review What Your Role, Responsibilities and Boundaries Would Be as a Teacher in Terms of the Teaching/Training Cycle

1227 words - 5 pages Review what your Role, Responsibilities and Boundaries would be as a teacher in terms of the Teaching/Training Cycle The Teaching/Training Cycle can be separated into five or six key stages: identifying needs, planning/designing the course, assessing what learners have learned, evaluating the course and returning to identify the needs of the group. The role of the teacher early on, when identifying the needs of the group, is to

Describe What Your Role, Responsibilities and Boundaries Would Be as a Teacher in Terms of the Teaching Training Cycle

1155 words - 5 pages Describe what your role, responsibilities and boundaries would be as a teacher in terms of the teaching training cycle. When planning to teach we need to be mindful of what we are teaching, and how we will teach it. There are many considerations in this, these will be educational considerations based on the course you are teaching, there will be environmental considerations and certainly there will be boundaries that will need to be identified

Describe What Your Role, Responsibilities and Relationships Would Be as a Teacher in Terms of the Teaching/Training Cycle

5187 words - 21 pages who work with the child in order to inform the individual education plan (IEP). The IEP should be updated when the annual review is completed and new targets set and reviewed at least termly. These guidelines provide specific advice and guidance to schools and independent non-maintained schools which provide placements for children with Statements of Special Educational Needs. Purpose of the Annual Review The annual review should aim: To

Related Essays

Personal Knowledge Management : Who, What, Why, When, Where, How?

1972 words - 8 pages Personal Knowledge Management : Who, What, Why, When, Where, How? Jason Frand and Carol Hixon December, 1999 Our students, who will spend most of their working lives in the 21 st century, will need to see the computer and related technologies as an extension of themselves, as a tool as important as the pencil or quill pen was for the last several hundred years. Fifteen years ago, few people knew what a personal computer was. Now personal

Training Needs Analysis

1450 words - 6 pages before any actual training occurs, the training manager must determine the who, what, when, where, why and how of training. To do this, the training manager must analyze as much information as possible about the following: • • • • Organization and its goals and objectives. Jobs and related tasks that need to be learned. Competencies and skills that are need to perform the job. Individuals who are to be trained. Overview of Training and

Unit 401: Planning To Meet The Needs Of The Learners In Education And Training & Unit 402: Delivering Education And Training

1678 words - 7 pages learning. A great example of this would be a practical task which has been set for a new student who is joining a carpentry course. Through the student completing the task, the tutor would build a clear picture of what skills the students already possesses and which he/she needs to work on. Example at appendix 1 Usually diagnostic tests are undertaken to give the tutor an understanding of the levels the learner will be working too. This can highlight

Unit 401 Planning To Meet The Needs Of Learners In Education And Training

1334 words - 6 pages (a) Analyse your role & use of initial and diagnostic assessment in agreeing individual learning goals with learners (ref. 1.1) Initial assessment takes place when all learners start a new course.  At this stage it is imperative for the trainer to check that the learner is on the correct course or programme and can be supported during the course or programme with any specific learning needs they have. It is a method of attaining learners