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Monitoring Employees On Networks Essay

1256 words - 6 pages

Checkpoint - Monitoring Employees on Networks
Jorge Hernandez
March 14, 2014

Checkpoint - Monitoring Employees on Networks
Answer the following questions in 200 to 300 words each: 
How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization? 
E-mail can benefit an organization by offering quick, efficient and relatively inexpensive means of communication, both internally and externally, for an organization. It also allows paperless communication and via the use the Global Access List (GAL) military directory, quick access to all ...view middle of the document...

A typical email will start with an MTA, or mail transport agent, that begins to process the electronic text message (fundamentally, an email is a text message). Then, a mail delivery agent, also known as an MDA, sends the message into a recipient's email Inbox. These two servers work in tandem to deliver messages from Point A to Point B.
What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? 
The effect of instant messaging on organizational network can be beneficial allowing clients and employees to instantly communicate. In DISA, we use the Defense Connect Online (DCO) service which is the designated enterprise tool for world-wide synchronous and asynchronous collaboration for both the Unclassified but Sensitive Internet Protocol Router Network (NIPRNet) and Secret Internet Protocol Routing Network (SIPRNet). DCO provides web conferencing, virtual meetings, and chat services that can be access instantly virtually anywhere.
Some other benefits of using instant messaging in an organization are fast communication to answer any questions, provide useful information and cut out traveling and cost in holding a meeting. It also allows participants a way to chat with one another privately in real time without the formality and extra steps that e-mail requires. Another benefit that I see with instant messaging is that a message can be sent immediately to someone. I work in an environment where we sometimes have to get answer to questions with no delay, and DCO provides us with the tools needed to where we can get answers to our questions from the subject matter experts in real-time.
Some drawbacks of using instant messaging in an organization could be employee could misuse the services such as for personal business which in turn causes loss of productivity. There are also potential security liabilities and productivity questions prompting management within some organizations to monitor these chat sessions (Laudon & Laudon, 2011).

What are benefits and drawbacks of web page and search engine use in an organization? 
The Internet provides individuals, governments, non-profit organizations and businesses with the opportunity to reach billions of people. Web pages and websites, linked groups of web pages, are the most widely employed method of reaching an audience on the Internet. Some benefits of web page and search engine use in an organization could be researching information for projects, availability and access to potential clients. Access to content from around the world and access to information is quicker than libraries, books, and magazines. The major advantage of using the search engine is that internet search generates a variety of sources for data. Another advantage is that search engines assist in organizing the internet and individual websites. The...

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