Managers need not travel for Business
In this world of advancement in technology we have reached a stage where we can communicate instantly. Advancements in communication technology with the developments in IT sector have led to a tremendous growth in virtual reality.
As a matter of fact most of the IT systems are replacing traditional practices like maintaining large documents in offices. Everything is computerized
But even today a lot of companies expect their managers to travel for Business meetings. Some of these meeting have an agenda of review of work which actually could be done through video conferences.
Let us first understand why Business travels are being made.
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While these expenses do not come cheap, business travel also lasts for a couple of days.
* Business travel means unproductive time - Instead of interacting with colleagues, supervising his staff or taking a day off, a businessperson is instead either driving a few miles to meet a client or on board a plane.
* Face to face meetings delay schedules - To see each other at a common and agreeable time is one reason why people are forced to set off and meet somebody in person (wherever they are). And that costs precious time. One has to reconcile his schedule or go off his way just to be on time in the meeting.
* Business travel can be stressful- Research for Microsoft shows two-thirds of 600 survey respondents would rather spend time in a dentist's chair than take their next business trip. 40% said that "the stress of business travel has a negative impact on my family".
* Business travel increases workload - Any worker knows that time off from the office desk even for a day or two would leave them with piles and stacks of paperwork to return to. A business trip also means a lot of work to catch up on upon your return.
* Long-distance air travel isn't good for you-BUPA's fact sheet on jet lag confirms that it causes fatigue, memory loss and irritability
* It takes time to recover from long-distance air travel-A study of frequent US air travellers found that after a business trip, half needed up to two days to catch up on work, recover physically and get their personal lives back in order (Reference: Kensington Technology Group. "New study finds business travellers less productive long after return to the office". 17 September 2003).
* Business travel isn't good for the environment- A lot of fuel is burnt and it results in air pollution thus affecting every other aspect of environment.
* You may have to report your business travel
perhaps your business travel record isn't exemplary. Perhaps it has gone up. However if you are a large organization you are now rather compelled to report the extent of your business travel in your Corporate Social Responsibility Report
The meeting can be conducted face to face or perhaps ‘Teleconferencing’ would be more convenient and practical while relieving one of the stresses of long travel.
Some features are:
1. Significant Travel Savings
The constant climb of air travel prices barely seems like news anymore, and smart organizations are finding alternatives. Not only is video conferencing a direct replacement for many in-person business trips, but because there is virtually no cost to add additional key employees to a virtual meeting, you can easily bring the right team together.
2. Improved Communication
Video conferencing restores many visual cues necessary in long distance communication. Social psychologist Ray Birdwhistell demonstrated years ago that non-verbal communication constitutes about two-thirds of the communication between people. For example, eye contact enables...