Corporate security policy (7)
Dear Richman Investments Senior Management –
It has come to my attention that your corporate security policy for the firm is out of date and that it needs to be updated. In my time here as an intern I have reviewed the security policy and revised it to keep up with all of the technological updates going on in the internet world today.
I was assigned this project and being that we have 5000 employees operating in different locations and different parts of the country; I have noticed that some of the other branches do not follow the firms’ policies as they should. Some branches operate on their own policies. I have drafted up a new and ...view middle of the document...
Therefore, any use
of the Firm's property, and any electronic communications sent or received, may be monitored by
persons authorized by the Firm. Employees who use such Media for private, non-work related purposes
do so at their own risk. The Firm encourages such Media to be used for business purposes and forbids
the waste or monopolization of such resources. Electronic communications, including computer files,
voicemail and electronic mail ("e-mail"), are not anonymous: sender and receiver can be determined,
and the content of any message may be viewed by others within the Firm. A password is not intended to
ensure the privacy of electronic communications. Instead, it serves to provide a minimum level of
security to the Firm's Media by restricting access to those who bear valid passwords. Preventing a
person from outside of the Firm from gaining access to the Firm's Media is not the same as affording
privacy to the communications of Media users.
The Firm strives to maintain a workplace which is free of harassment and sensitive to the
diversity of its employees. Therefore, the Firm prohibits the use of computers and the e-mail system in
ways that are disruptive, offensive to others, or harmful to morale. For example, the display or
transmission of sexually explicit images, messages, and cartoons is not allowed. Other such misuse
includes, but is not limited to, ethnic slurs, racial comments, off-color jokes, or anything that may be
construed as harassment or showing disrespect for others. In addition, e-mail may not be used to solicit
others for commercial ventures, religious or political causes, outside organizations, or other nonbusiness
E-MAIL IS NOT A PRIVATE COMMUNICATION WITHIN THE FIRM. NEVER USE E-MAIL TO
SEND PERSONAL INFORMATION OR DISCUSS PRIVATE MATTERS ABOUT ANYONE,
INCLUDING YOURSELF, UNLESS DISCLOSURE OF THAT INFORMATION WITHIN THE
FIRM IS ACCEPTABLE TO YOU. THIS PROHIBITION ALSO APPLIES TO VOICEMAIL AND
COMPUTER FILES. ANY DEFAMATORY, INSULTING OR DEROGATORY REMARK ABOUT
ANY PERSON OR GROUP OF PERSONS IS PROHIBITED.
Email Retention Policy
Because the volume of e-mails sent and received continues to rise, the size of attachments
Continues to grow, and pictures and images consume significant amounts of storage space, the Firm has
Adopted an Email Retention Policy that addresses retaining, deleting and saving e-mail in an effort to
Advance the Firm's technology objectives and ensure that a reliable network exists for rapid message
exchange and communication.
The Email Retention Policy allows a faster, more responsive e-mail system and ensures that, in
the event of a disaster (i.e. hardware failure, natural disaster events, etc.), our messaging services can be
quickly restored to operation. This policy also encourages organization of e-mail through the use of email
The policy is designed to automatically delete information from only the Inbox, Sent Items and
Deleted Items as...