I read the article “Management Concepts-The Four Functions of Management”, written by Jayashree Pakhare. This article is on the four functions of management, but really there are five functions. The four primary functions are: Planning, Organizing, Directing/Leading, Controlling, and the fifth function is staffing.
Planning is the base of which all other areas of management are built. It requires administration to assess where the company presently is and where it would be in the coming years. In strategic planning, management analyses internal and external factors that may affect the company, along with its objectives and goals. One primary tool used in strategic planning is SWOT Analysis. It is a technique that helps organizations find their strengths and weaknesses, identify areas of opportunity, and take preventive measures against threats arising from both internal and ...view middle of the document...
Management determines the division of work according to their needs. In order for a manager to have a successful process they should do the following steps: define jobs and activities, organize activities, distribute authority, and balance authority and responsibility.
Directing/leading is the third function. Doing this function helps management control and supervise the actions of staff. Also, it enables them to render assistance to the employees by guiding them in the right direction, to achieve company goals and accomplish their personal or career goals. Some characteristic features of directing are: it attempts to motivate and lead employees toward the planned objective. It aims to delegate tasks to subordinates. It is undertaken by all levels of management, and it is a very human function of management that deals with people on a personal basis.
Controlling us the fourth function that involves evaluation and reporting of actual job performance. It aims to check if the tasks being allotted are performed on time and according to the standards set by the quality department. Controlling happens after planning has been implemented and tasks are assigned. It aims to see if results are in line with the objectives set forth in the original plan. Controlling is a continuous process where the other three are not. It is dynamic in nature as the management can anticipate future problems, adopt necessary preventive measures, and make policy changes in time.
The fifth function is staffing. Without human resources, no organization can get off the ground. Staffing is important because it puts the right man on the right job. It is an ongoing activity as employees leave, join, or even retire from a company. Efficiency is a prime focus of staffing as managing people is toughest job there is. Everything must be accounted for, leaves, payments, benefits, medical allowances, social security, and more.
http://www.buzzle.com/articles/management-concepts-the-four-functions-of-management.html written February 15, 2013.