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Effective Communication Essay

1538 words - 7 pages

Title: How effective is your workplace communication?
Assignment topic
Prepare a discussion paper in essay style in which you critically analyze your own communication methods and style. In your answer, provide examples of how you communicate (oral and written) with team managers and managers, from your reading and your own experience, to illustrate the points you are making. When you refer to an example, provide enough details about the context so that the reader, who does not know about your workplace, can understand the points about the situation that you are trying to make, You will have to provide an explanation of what makes effective communication in the ...view middle of the document...

It is a financial institution which aims to manage both individual and corporate deposits, loans and investments. It is subdivided into several specialised units such as the Treasury department, the Remedial unit, the Mortgage department and The Trust department.
I am a Senior Officer in the Employee Benefits Department of the Trust Company where we responsible for several corporate companies’ pension and savings plan. My department consists of six persons, Manager, Assistant Manager, Senior Officer and three Employee Benefit Officers who reported directly to me. My responsibilities included the verification of the officers’ work and to provide regular updates to the Assistant Manager.

What is communication?
As the workplace becomes more diverse, communication has become one of the most important factors to organizational function. It is important between managers and employees and across departments. Communication can be defined as any behaviour – verbal or non verbal – that is perceived by another. Knowledge, feelings or thoughts are encoded and sent from at least one person and received and decoded by another. (Dwyer, 2008 p. 8).
RBC Royal Bank is a perfect example of an organization that is rapidly changing and where there are hundreds of workers of different backgrounds, gender, age and levels of education must interact on a daily basis. Therefore, effective communication is one of the ways in which an organization of this size and structure can continue to be successful, since communication can be described as the “central binding force that permits co-ordination among people and this allows for organized behaviour” (Myers & Myers, 1982).
However, this is not as simple as it appears, since errors may occur at any stage in the process. Therefore, it is critical to understand the communication process in organizations. This involves a sender, a receiver, and a message flowing over a communication channel. . Successful and effective communication within an organization stems from the implementation of this communication process. It is through this process that the sharing of a common meaning between the sender and the receiver takes place as described by Burnett and Dollar (1989) ,”the written words, spoken words, and non verbal languages selected are paramount in ensuring the receiver interprets the message as intended by the sender.” (Burnett & Dollar, 1989).
Key Functions of Communication
As discussed above communication’s basic function is to ensure that the message sent is received with the same meaning as intended. However, as organizations continue to grow and diversify the primary functions of communications has expanded. For example Neher (1997) stated the functions of communication is to lead, motivate and influence, Neher also stated that is also can assisit in problem solving and decision making
Neher (1997) and Rogers and Rogers (1976) emphasize the social and organizational functions of organizational...

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