This website uses cookies to ensure you have the best experience. Learn more

Document Retention Essay

1173 words - 5 pages

Record Keeping has been around for a long time now. Depending on the laws that governed us, we are requiring to maintain records. A good document retention policy could last up to seven years. A litigation hold is basically keeping all records pertaining to the case, or until the case is over. Depending on the records at hand, state and federal laws require organizations to maintain records. During litigation hold notice a good checklist to follow, is a good idea.
A document retention policy basically establishes a policy that keeps records of documents and files for a certain amount of period, so that a court can examine a business practices over a time period. Courts and juries don’t ...view middle of the document...

The Sarbanes-Oxley Act of 2002 influences Information Technology because to become compliant with the law, has to use information technology. The Sarbanes-Oxley Act of 2002 requires document retention of all audit papers for seven years. This includes every document that was required taken during the audit. The Sarbanes-Oxley Act of 2002 also requires that every document to be retain when dealing with the controls of its financial records. The controls are the safety measures taken to protect the financial records. It is a crime to change one of these documents. This violation can lead up to 20 years in prison and 10 million dollars in fines.
Section 404 of the Sarbanes-Oxley Act of 2002 tells a corporation that at any time financial records are tampered with, that they must report it to the Securities Exchange Commission. It also says they must check their controls, their records, and anything pertaining to the financial records. Also Section 404 of the Sarbanes-Oxley Act of 2002 tells the corporation that the IT department must look for security breaches. The IT systems must be protecting financial records. Also with virtualization and cloud computing both the security and 404 financial records may be the outsourced. This takes the burden off of corporations, with a price of course from the consulting firm.
A litigation hold notice is basically letting the institution or organization that they are about to be sued in civil court. This tells the organization to stop destroying documents or files pertaining to matter at hand. This notice also tells the organization to find the documents and files pertaining to the matter at hand. If the demands are not met then penalties fines could be taken against the organization in court. A litigation hold notice is either a legal document or it can be given verbally.
A record can be either a virtual record or a hard copy. Records should have copies made and kept in original format. The original copy should backed up and save on a hard drive. The records may be given to the court during discovery, and must be ready to be distributed at a given notice. These records may found anywhere to include on a phone, email accounts, phone records, in folders, notes on sticky notes, and etc. Everything must be saved regarding the case at hand.
As an employee your job under a litigation hold should include is to stop deleting records. Stop destroying records for personal reasons....

Other Papers Like Document Retention

Assignment 1

608 words - 3 pages communication skills required when applying for a specific job role | | | | |M2 | | | |Task 3 | | |Assess the importance of employability and personal skills in the recruitment and retention of staff in a selected

Wal-Mart Employee Retention Essay

1547 words - 7 pages retention is a very important part of any organization. There are many problems that cause the turnover rate in the Wal-Mart organization to be very high. This document will show the different factors that cause the turnover and why they leave to seek other employment. It will also provide methods that will improve and lessen the high levels of turnover in this organization. By improving the retention of the organization, in turn it will obtain

Globalisation

2710 words - 11 pages Running Head: RESEARCH METHOD CASE STUDY Research Method case study of Silver Spoon hotel Sialkot [Name of writer] [Name of Institution] Abstract This study would be intended to identify the retention strategies and retention problems in order to discover the brunt of retention strategies on[pic] labor force. Silver spoon hotel, Sialkot, Pakistan would be [pic]elected as[pic] a [pic]model for this[pic] research [pic]because

Miss

272 words - 2 pages assess the importance of employability, and personal skills in the recruitment and retention of staff in a selected organisationD2 evaluate the adequacy of accounting ratios as a means of monitoring the state of the business in a selected organisation, using examples | | | Scenario | Your IT manager has been asked by the HR manager to produce a document describing the benefits of managing human

Jose Rizal

3192 words - 13 pages LEARNING MODULE Computer College Effectivity: SY 2014-2015 Document Reference: QR-AAD-013 Life and Works of Jose Rizal (SSCI 111) Revision No: 00 Issue No: 01 Date Issued: LEARNING MODULE TITLE The Historical Background of the Rizal Law and 19th Century Philippines LEARNING MODULE RATIONALE In this module, we will discuss the historical context of the Rizal Law. Before we tackle Jose Rizal’s life and works, it is important discuss its

Yearly Training Plan

700 words - 3 pages of the Army. Washington DC Army Doctrine Reference Publication 7-0. Training Units and Developing Leaders (2012) Headquarters, Department of the Army. Washington DC JOB AID – Recruiting and Retention NCO Apprenticeship Program Word Document (2012) National Guard Professional Education Center. Arkansas

Supercrunchers Chapter 1

544 words - 3 pages author surprised you? UPS’s application of the algorithm to predict when a customer is likely to switch to another shipping company surprised me. I never thought or realized how algorithms use the “matchmaking” technique not to just give consumer personalized messages and better reach them, in the acquisition phase, but more importantly help in the retention phase. I didn’t think about the application to loyalty, and for us as marketers’ solves/ is

Buidling Confidence

1066 words - 5 pages of fillers' effects. While fillers facilitated recall, coughs matched in duration to the fillers impaired recall, suggesting that fillers' benefits cannot be attributed to adding processing time (Fraundorf & Watson. Abstract. 2011). Additionally, to aid the audience in memory retention it is also imperative, as a speaker, that I utilize language skills that embrace both syntax and semantic words to aid in my audience’s retention. For a

Google Error Leaks Website Owners' Personal Info

5699 words - 23 pages [pic] Ministry/Agency Name [Complete file/properties to populate fields on this page and in the document headers] Project Name Project #: Business Requirements Document (BRD) Template Prepared by: Author's Name Prepared for: Date Submitted: [Date] Project Sponsor: Project Sponsor's Name Client Acceptor: Project

Global Operations Management

715 words - 3 pages Global Operations Management Unit 1 IP [Type the abstract of the document here. The abstract is typically a short summary of the contents of the document. Type the abstract of the document here. The abstract is typically a short summary of the contents of the document.] Khalila Merriman 8/21/2012   During a company’s expansion process across international waters, decision makers must employ tact and advice concerning the

Basic Financial Managment

4279 words - 18 pages should be present within every department on the Boulder campus. 1 Records Management Records management at CU-Boulder follows guidelines and schedules articulated by Colorado State Archives, directives issued by various state and federal agencies, and other authoritative entities. Information about the management of financial records at CU-Boulder is contained in the Retention of University Records APS and its accompanying

Related Essays

Quality Management System Essay

754 words - 4 pages to implement the Quality Policy of the company as clearly mentioned in this Manual, various Procedures Manuals and Work Instructions. At Samira there are four levels of documents related to the quality system. For details see Annex A. 4.2.2 QUALITY MANUAL. Quality manual is a level 1 document. It describes in general terms how the company Responds to the requirement of ISO 9001:2000. For detail of process, references of other documents are

Records Management Essay

5069 words - 21 pages which the company has and for approving and recording the periods for which each category of record is to be retained. Such procedures enable the company to document and classify its records by category and to manage the records within each category in accordance with their approved retention periods. Creation, distribution and retention of records Records should be created, distributed and retained only where there is an identifiable

Data Retention Policy Essay

2966 words - 12 pages regulations. Data will be retained in accordance with DoD STD 5015.2, and any document it references. Data retention is to ensure the continuity of business practices until authorized to dispose of or destroy data in accordance with the destruction policies and procedures. (See Appendix A) NOTE: In the event that a court marshal, claim or administrative charge has been filed - or there exists a reasonable belief that a court marshal, claim or

Loan Documentation Essay

1738 words - 7 pages lac |30.06.2012 | 01. General Documents: |Sl No. |Description |Required |Date of document |Date of document received | |01 |CIB |Yes |11.03.2010 |17.03.2010 | |02 |Letter of borrower requesting for new facilities