This website uses cookies to ensure you have the best experience. Learn more

Conducting An Effective Business Meeting Essay

718 words - 3 pages




Subject: Conducting an Efficient Business Meeting


Author: Unknown

Meetings consist of three or more individuals who gather to pool information, solicit feedback, clarify policy, seek consensus and solve problems. In an effort to effectively lead and facilitate our meetings I have done extensive research to help with this process. In this memo I have highlighted some key points that should help our facilitators properly conduct meetings for their departments.

Before the Meeting

In preparing for a meeting the facilitator should make sure that they have done the following:

Determining your purpose: This is imperative. ...view middle of the document...

Meetings about decision making should be kept to five or fewer participants.

Use of time

Time is a precious resource, and no one wants their time wasted. With the amount of time we all spend in meetings, you owe it to yourself and your team to streamline the meeting as much as possible. What’s more, time wasted in a meeting is time wasted for everybody attending.

An important aspect of running effective meetings is insisting that everyone respects the time allotted. Start the meeting on time, do not spend time recapping for latecomers, and when you can, finish on time. Whatever can be done outside the meeting time should be. This includes assigning smaller group meeting’s to discuss issues relevant to only certain people.

Summarizing Your Meeting

Finally, prepare the meeting summary. This will be forwarded to all participants. It is a record of what was accomplished and who is responsible for what as the team moves forward. This is very important. You need to make sure that you keep a record of what transpired, along with a list of actions that individuals have agreed to perform. Again, make sure that you assign someone the task to take the minutes if you will not be able to do it yourself.

If you...

Other Papers Like Conducting an Effective Business Meeting

Group Communication Essay

338 words - 2 pages . Ground rules are also more effective if the group creates them rather than the leader or boss imposes and enforces them. A good meeting leader is one who asks questions. The right kinds of questions can help to lead to more discussions and brainstorming, helps keep the meeting and the participants interested, checks the understanding of the group, and improves the decisions that need to be made. It is always important to remember to as clear, to the point questions to get the best direct responses. Reference Locker, K., & Kienzler, D. (2008). Business and administrative communication (8th ed.). New York, NY: McGraw-Hill.

It Audit Guide Essay

4838 words - 20 pages compliance and provide appropriate comment. It provides reference(s) to the ISM’s pertinent control principles and the relevant security controls as defined in the ISM. For the system to be compliant with the requirement, the implemented controls must address the security objective and have reduced the identified risk to an acceptable level, whilst meeting the organisation’s stated goal/s. Guidance for IRAP Assessors |The following assessment

Business Meeting Guideline

851 words - 4 pages does not allow face-to-face personal contact! ➢ Characteristics of business presentations ➢ Written correspondence 3. How meetings end? Is it common that meetings finish with an agreement for another follow up meeting with decisions on the current meeting’s main objectives not having been made? Reflection - is it common to obtain feedback after the meeting and establish what the attendees thought of the content and the discussion


1818 words - 8 pages business or undertaking and the workers have agreed to procedures for consultation must be in accordance with those procedures. * The agreed procedures must not be inconsistent with section 48 * The person conducting a business or undertaking must, so far as is reasonably practicable, consult, in accordance with this division and the regulations, with workers who carry out work for the business or under taking. Penalty : For an individual


914 words - 4 pages is extremely disrespectful. • During negotiations, humbleness and patience is the key to success. The Chinese sense of time means that they use it knowingly and there is always enough. • In most cases, initial meetings may be more of a social opportunity as oppose to a negotiation discussion. • An important element before commencing a business meeting in China is to engage in small talk. Be prepared, as this may include quite personal questions. o

Hr Performances and Issues

875 words - 4 pages HR 2 The goal of the HR system of Performance Management is to enhance employee actions in an attempt to achieve results that conform to the company’s goals and visions. Upon studying Performance Management, I drew the conclusion that an effective manager will plan and implement an effective

Conducting Business in Germany

1726 words - 7 pages largest economies and has a leading position in manufacturing and production. In Germany, greater attention is paid to academic, technical education and its value to business world. Knowing how to conduct business properly in Germany is an important key to closing a business deal. Purpose The purpose of this brief is provide the company’s businessmen with some basic information on conducting business in Germany. This brief will cover following

Benefits of Video-Conferencing in Business

1253 words - 6 pages conducting online meetings immediately. Reps can respond much more quickly to customer concerns and prospect interest by emailing an invite for a video conference call that can happen immediately. Even if prospects are on the road, they can still hold a meeting via video on their mobile devices. Video also makes it much easier to assemble a meeting with high-level executives who might otherwise require weeks of lead time to schedule an in-person


1237 words - 5 pages comes to reaching new and existing customers. Internet marketing ranges from a simple informational website, to advertising on search engines, to online product sales. Email marketing is an effective and low cost method to reach a large group of people with a newsletter, coupons or business updates. Mobile marketing is a relatively new frontier that reaches people through text messaging, advertising on mobile applications and offering branded

Waste Mgmt in a Developing Country

648 words - 3 pages work better than public services, then we will implement an effective training plan for management over these processes. We will then put in place a fee for solid waste collection and the more waste generated per household or business, the higher the fee will be. Finally we will educate the community through environmental education about the importance of solid waste management and what they can do to lessen environmental hazards. According to


427 words - 2 pages . Donnelly and Sons Company, USA. pp. 124-143. Mintzberg, H. (2008). Crafting Strategy. Harvard Business Review. Pp. 66-75. Newby, A.C. (2010). Training evaluation handbook: The ama guide to effective training. New York: AMACOM. pp.121-134. Ortlepp, K. (2012). HRMG3OD Lecture Notes. South Africa. Peterson, R. (2007). Training needs assessment. Meeting the training needs for quality performance. Stylus Pub LIc, pp. 111-121. Phillips, J.J. (2011

Related Essays

The Effective Meeting Essay

2921 words - 12 pages . C0103A. Dejanasz, S., Dowd, K.O., & Schender, B. (2008). Interpersonal Skills in Organizations, 3rd Edition. New York: McGraw-Hill Inc. Staneart, Doug. (2001) Conducting Effective Business Meetings- Facilitation and How to Conduct more Successful Meeting Management. Retrieved June 4, 2010, from the website:

Brazil Vs Saudi Arabia Essay

801 words - 4 pages and the influence it has on its people is helpful when traveling to the country in pursuit of doing business. The more an individual acknowledges these aspects of Brazil, the better chance of being successful in conducting business there. It is known that the business culture in Brazil is highly influenced by southern Europe, Africa, and Asia. However, it is important to be aware of the fact that several areas in Brazil have different business

Demonstrative Communication Essay

947 words - 4 pages be conducting the communication, and the receiver will be the person who will read into the sender’s body language, tone, and eye contact to understand what the sender is trying to say. During this report, examples will be provided to provide a better understanding of demonstrative communication. Demonstrative communication is an organized way of expressing feelings or delivering a message to others. Demonstrative communication is a good

Globalization Essay

592 words - 3 pages interpreter. It is not necessary but highly recommended in special circumstances when making executive decisions or negotiations when you have a group of five to fifteen people in a business meeting. Certain situations such as these usually end up breaking into the Thai Language in order to speak about all angles of solutions for the task at hand. Situations such as these would require an interpreter to help pick up necessary words in the conversation and