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Challenges To Implementing Policies In The Workplace

2179 words - 9 pages

Challenges to Implementing New Policies in the Workplace with regards to Social Media

Introduction
There are many benefits that social media has brought and continues to bring to the corporate world but there are also many drawbacks that organizations face due to the risks from its use. I believe that it can be proactively managed for organizations to protect its reputation while providing its employees with the proper tools to manage their own personal and business manners with regards to social media.
The intent of this report is to demonstrate the challenges to implementing new policies in the workplace with regards to social media.

Policies
Policies are principles, rules, ...view middle of the document...

When does an action become part of the implementation of a policy and when does the implementation turn into developing policy? If you are a new business starting out, there is a variety of software available to purchase, the software includes templates, outlines and other specifics required for developing a policy and procedure manual. Many are reasonably inexpensive, with several available for download from the Internet.
When thinking about creating or introducing new policies in the workplace, organizations must research, analyze, and consult to produce recommendations.
Some challenges to introducing new policies in existing organizations are:
* Writing policies and procedures clearly and concisely; A quality policy should be both informative and direct, meaning that the information is not equivocal, and it goes straight to the point. It should not create confusion.
* Keeping it brief, accurate, and easy to understand: the readers of the policy should not only understand the meaning of the policy, but also understand the tone and the underlying reason the policy was written.
* The employee’s resistance to change: Communicate with employees, listen to their input, help them to understand and encourage them to think in a different way.
* Understanding what is legal and what is not legal to regulate; be careful to follow legislation and laws, like the Employment Standards Act and Human Rights Code.

Social Media
The Merriam-Webster dictionary defines social media as forms of electronic communication through which users create online communities to share information, ideas, personal messages, and other content. (Merriam-Webster) It has become a key communication tool in our personal and professional lives. Worldwide, there are approximately;
* 1.26 billion connected to Facebook
* 1 billion Twitter users
* 238 million on LinkedIn
* 343 million use Google+
* 36 million active on MySpace
(Smith, 2013)
Social media’s impact on society is astounding, to say the least. Social media’s effect on the workplace isn’t any less profound. But with all the attention given to social media, it is not surprising that it has had its fair share of complications in organizations. Many companies use social media to their advantage, but it is difficult to draw a line between what is acceptable and what is not acceptable or even the impact that an employee’s personal comments may have on the company’s reputation. Past decisions and recent events have demonstrated the need for both the organization and its employees to understand how social networking should fit into traditional employment. Policies on Social Media need to be integrated into existing company policies, such as confidential information, workplace safety, protection of privacy, conduct in the workplace, and/or discipline.

Implementing New Social Media Policy
Clearly, social media policies do not come in a one-size-fits-all plan. An...

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