First I would like to acknowledge the one who gave me the strength, the ability and most of all health, so that I can pursue my goals each day under his protection, the one and only “God”. Second, I wish to acknowledge my teacher Ms Webster who willingly took her time to share her knowledge with us to complete this project. I thank you.
The Green Island Primary School located in Green Island, Hanover, serves as a primary institution for many children of the district and surrounding communities. Many of Hanover’s scholars have passed through the doors of this noble institution. For an impressive institution such as this, it should not be ...view middle of the document...
Also there is no backup system, so when these records are damage, stolen or destroyed they are loss permanently
In collecting data at the Green Island Primary School, the researcher used primary methods. The methods consist of the use of questionnaires that were issued to some available teachers on the compound at the time of research and an interview with the school’s secretary. An observation was also done.
A total of ten questionnaires were issued to the teachers who were given three days to complete and submit them. In the interview conducted, a total of six questions were asked for the secretary to answer. The secretary is the person responsible for entering, retrieving, and organizing the records.
The observation took place after the interview was conducted. The researcher walked around with the secretary’s permission and observed the room which keeps the files. During this, the researcher tick off some of the things observes on an observation schedule created.
The uses of these methods were very helpful in collecting the data that is to be interpreted and analyzed.
Analysis of Problem
On January 17, 2013 at 3: 05 pm the researcher visited the Green Island Primary school to investigate the school. The purpose of this investigation was to find out if there were any problems the school is been faced with that could be solve or improved with the use of database tools.
In analyzing the questions given to the teachers in the questionnaire, it was found that for question 1, 100% of the respondents believed that the system is ineffective to keep their personal information. The responds from question 2 stated that 100% of the respondents used some information found on student’s files. In question 3, 40% of the Respondents request for student’s files once per school year, 10% request others times per school year and 50% request for the student’s files two times per school year. For question 4 and 5, the response showed that 90% of the respondents had problems with the system when they requested for student’s file. That is, of the 100% respondents only 10% of the responses had no problems. In question 5, in relating to the 90% responds in question 4, some of the problems that the teachers faced when request student’s files, was the long wait due to how the files are organized and the location where they are stored. Other problems ranged from missing pages or records containing useful information, to student’s files being misplace with records from other students.
When analyzing the answers from the interview it was found that the school does not own a computerize system to store or retrieve their data. The school uses filing cabinets which are situated in a room that is low on capacity space. Retrieving files from this area was very time consuming for the secretary. This was found when the secretary responded to the first question that suggests that...