Budget Planning Essay

519 words - 3 pages

To: All members of Dekalb City's Financial Advisory Board

Subject: Urgent Meeting to Discuss Changes in the Budget

      Congratulations to all of you who have been appointed as members of the City's Financial Advisory Board. You have been selected based on your credentials in your respective professions. The board, this year, comprises of a diverse group of people representing the different interests of our population. I look forward to working with you and thank you for your continuous contribution to help develop our lovely city of Dekalb.

      I send this urgent message to request your attendance at the first Financial Advisory Board meeting on September 8th.
As you might already know, the central government is cutting our subsidy budget of $600,000. ...view middle of the document...

* Consolidation of resources such as
Many organizations that previously hesitated to consolidate are now implementing numerous consolidation ideas, which in turn increase efficiency greatly. Sacramento, Calif., CIO Steve Ferguson previously was unable to implement his consolidation ideas, saying, "There's been a culture of departmental IT that has evolved over 20 years and has been very hard to change. But with the budget crisis, the City Manager's Office is definitely more interested." Through actions such as downsizing the number of data centers and consolidating three e-mail systems into one unified messaging system, Ferguson expects to see significant savings in the coming years.
* Make a budget case.
With recent revenue shortfalls, organizations have become smarter about how they spend their IT budget. Agencies such as Arizona's Government Information Technology Agency (GITA) work with the organization's IT departments on making a budget case for investments and describing how they fit into a larger state IT strategy. "I inherited an investment justification framework in which departments make a business case over a five-year time frame," explained GITA's Director Chris Cummiskey. "We help them understand the elements they have to look at to be successful."
* Look more proactively at outsourcing.
In order to address budget cuts, some CIOs have started to examine the benefits of outsourcing. For example, some of the tasks can be outsourced to cut expenditure. Tasks such as recruitment and advertising can be handled by professional HR and recruitment companies. By this action we can expects to see a savings of about $X amount of dollars per year from this action.
* Improve service offerings.
By improving service offerings through consolidation, HR dept can aim to cut spending and make government workers more productive.

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